How to Use Online Board Meeting Technology to Support Productive Discussions and Decision-Making

Online board meetings are becoming more common in the nonprofit sector. As more boards begin to adopt video meetings, the frequency of these meetings is increasing. While there are a few who believe face-to-face meetings are better however, it is important to comprehend the benefits of using virtual technology and how you can use it effectively to aid in productive discussions and decision-making.

1. Make use of a reliable online board meeting platform.

There are many low-cost or free online video conference platforms that can be used to host your virtual board meeting. It is essential to select a platform that works for everyone on your board. If your board is comprised of members spread across the nation or even around the globe You should offer a screen-sharing option to ensure the best experience. If your board is working on a budget you might want to consider audio-only phone conference options for those that do not have video capabilities.

2. Begin the meeting by presenting a concise agenda.

A shorter agenda will help the flow of your meeting and prevent it from becoming too long. It also makes it easier to stick to the most important subjects and ensures that everyone is given the opportunity to speak.

3. Schedule the meeting for a time that is most convenient for all participants.

If your board members are in different parts of the country, or even the world, you’ll have to ensure that the time of day you plan your meeting will work for all of them. You will also need to consider other factors that might hinder their participation, such as early mornings or late nights or busy commutes, as well as common breaks.

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